West End Neighborhood Council

2017 Annual Report

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               WEST END NEIGHBORHOOD COUNCIL ANNUAL REPORT

2017



  1. The most recent review date for our by-laws, by the Board, was January 2, 2018; accomplished and announced at our first Meeting January 17, 2018. 
  2. Attached is the most up to date Board Member list with contact information.
  3. Each member would like information emailed to them for distribution and they are stared (**) on the Board and Reps sheet included.
  4. There are no changes to our meeting time or location. We continue to meet the third Wednesday of each month at 7 PM at Fire Station #16.
  5. Recruitment efforts:
    1. We continue to send out about 30 snail mail agendas and information monthly to those who have requested this.
    2. We also email agendas and presentation information to about90 other people monthly.
    3. We place all of our meeting information on our Web site: westendneighborhoodcouncil.com

  6. Leadership development efforts:
    1. The upcoming board election was placed on our website after our November meeting, more exactly, the first of December.
    2. The board election was placed on our website on Dec.1, 2017 and continues to be under upcoming events. This information will stay on the website until after nominations in January and the actual elections which will be February 21, 2018. A phone number and name to contact was also placed on the website along with requirements for being a Board Member.
    3. When a new Board Member is elected, he/she is placed on our Board and Liaison List (which is sent to the COT) and given the by-laws and most recent annual report if they do not already have this information. We answer their questions and ask for their input and what they would like to see the board do as a whole.
    4. The West End Community Council Representatives are:


Ken Kingsbury- attended all 9 CCOT meetings in 2017

Ginny Eberhardt- attended all 9 CCOT meetings in 2017

Elton Gatewood- attended all 9 CCOT meetings in 2017

General Attendance for West End Meetings:


        1. Jan- March: 28
        2. April-June: 23
        3. July-Sept.: 52
        4. Oct.-Dec.: 30


This represents an approximate 35% increase over 2016 attendance.


Meeting Topics for 2017:Tacoma Public Utilities; Annual Report; Nominations; MetroParks Tacoma Updates; Board Elections; WSDOT- Freeway Construction Updates; Pierce County Councilman Derek Young; Residential Infill Pilot Program; Department of Ecology; Bike Lane additions to West End; Bring your own Bag Ordinance; Street Repairs; Tacoma’s Temporary Emergency Aid and Shelter Plan; Emergency Preparedness Supply presentation to Tacoma Fire; Legislative update with Laurie Jenkins; Homeless Situation at War Memorial Park and West End; rat problem at War Memorial Park/Condos; City of Tacoma’s Environmental Services Strategic Plan; Planning and Development- application for Car Wash on S. 6th and Howard.


2018 West End Neighborhood Action Plan

  • We would like to continue our efforts to asset map the West End. We are doing some of this in conjunction with the emergency preparedness app with Chief Jim Duggan, TFD, and Dr. Ricker from the University of Washington, Tacoma.
  • Continue to work with Chief Duggan and Dr. Ricker on the Emergency Preparedness App.
  • Continue to work on emergency preparedness for the West End people
  • We have tried to get Wilson High School involved with the Neighborhood Council however, they have not responded. We have also invited Faith Presbyterian’s senior class to attend our meetings and join our Council. As of our January meeting, the students at Faith Presbyterian declined our invitation as they are too busy with school work.
  • Our 2018 clean-up will take place on August 18, 2018.
  • We will encourage and support environmental beautification.
  • We hope to work on a survey and/or ways to allow people to comment on what they would like to see/hear or talk about at our meetings. We also hope to place a survey on the West End Website.
  • We will continue to work with and support the other Neighborhood Councils and the Community Council when appropriate.
  • Continue to look for blighted properties and/or abandoned autos and report to City.
  • Continue to help our neighbors with holiday food baskets/ money to at least two food banks and gifts for children who would otherwise be left without at the holidays.



In 2017 we were able to accomplish the following that had originally been in our Action Plan:


  • Continue to work on website and make sure that information is up-to-date, correct, and informative. 
  • Completed our Innovative Grants with the completion Food for Thought, Children’s introduction to Produce and financial literacy and Promotional supplies to the Farmers Market.
  • Contributed to the Northwest Search and Rescue
  • Contributed to the MLK celebration
  • This year’s cleanup went very well and more homeowners than previous years attended this event. We also had new volunteers for the cleanup.
  • We have handed out approximately 80% of our brochures and continue to give them to interested parties.
  • Our outreach worked well this past year with a 35% increase in attendees.
  • We have continued to give back to our community by giving to two food banks, helping with Thanksgiving Dinner for at least four families, and supplying toys/toiletries and shoes at Christmas time for children (six boys and six girls) who otherwise would not have had Christmas/holiday gifts. We also supplied toys through the Toys for Tots program.
  • We continue to attend new groups and talk about the Neighborhood Council program and most particularly, the West End’s programs and proposals.



The 2017 Annual Report was handed out to all in attendance on Feb. 21, 2018. Discussion and review of report was done and report remains as written.



Annual report presented to all present at our meeting on February 21, 2018. Read. Motion to accept Annual Report, seconded and passed by verbal vote,



 



2017 Budget and 2018 Proposed Budget

 

 

 

WEST END NEIGHBORHOOD COUNCIL BUDGET

 

 

 

 

2017

 

2018 Proposed

 

Budget

Actual

 

Budget

Actual

INCOME

 

 

 

 

 

Initial Balance

$513.56.

$513.56

 

$453.27

$0.00

Income: City of Tacoma

$4,000.00

$4,000.00

 

$4000.00

 

Community Council

 

 

 

 

TOTAL INCOME

$4,513.56

$4,513.56

 

$4453.27

$0.00

 

 

 

 

 

EXPENSES

 

 

 

 

Operations

 

 

 

 

Insurance

$550.00

$514.67

 

$550.00

 

Office Supplies

$200.00

$176.03

 

$200.00

 

Copies/Mail/Printing

$208.00

$147.00

 

$200.00

 

Refreshments

$200.00

$0.00

 

$200.00

 

State Filing Fee

$10.00

$10.00

 

$10.00

 

Business License

$25.00

$25.00

$25.00

Signage

$25.00

$0.00

 

$25.00

 

Website

$250.00

$78.40

 

$200.00

 

Operations Sub total

$1,468.00

$951.10

 

$1410.00

$0.00

 

 

 

 

 

Board Training

 

 

 

 

Retreat

$45.00

$77.84

 

$100.00

$0.00

NUSA

$1,400.00

$1,400.00

 

$1500.00

 

Training Sub total

$1,445.00

$1,477.84

 

$1600.00

$0.00

 

 

 

 

 

Community Outreach

 

 

 

 

Search & Rescue

$50.00

$50.00

 

$50.00

 

Brochures

$0.00

$0.00

 

 

Clean-up

$50.00

$64.99

 

100.00

 

MISC

$50.00

$0

 

$193.00

 

Outreach Sub total

$145.97

$114.99

 

$343.00

$0.00

 

 

 

 

 

Community Support

 

 

 

 

 Emergency Preparedness

 

$601.05

 

 

Pins

 

 $96.00

 

 

MLK Celebration

$200.00

$150.00

 

$200.00

 

Holiday Baskets

$250.00

$302.78

 

$250.00

 

Toys for Tots

$200.00

$116.53

 

$200.00

 

Food Banks (2)

$300.00

$250.00

 

$250.00

 

Christmas Dinner for WENC

$200.00

$0

 

$200.00

 

Support Sub total

$1,150.00

$1516.36

 

$1100.00

$0.00

 

 

 

 

 

TOTAL EXPENSES

$4,513.56

$4208.97

 

$4453.00

$0.00

 

 

 

 

 

 

BALANCE

0

$453.27

 

$0.27

$0.00